Make your recruitment process awesome
I am writing this post for those young brothers who are very well qualified for job requirement, but still struggling to receive an offer of appointment.
When ever I had a chance for discussion with fresh engineers, I always tried to explain them that the job recruitment process is not just “an interview and an offer process” but it is a series of phases where success at every phase depends on many variable factors in addition to candidate skill set.
There are several phases involved in job recruitment process, that you need to understand.
Phase 1 : CV (Curriculum vitae)/ Resume Preparation
Once the technology learning completed every job seeker should spend some time to prepare an effective CV, and it requires some home work and understanding about how a company search for the right CV for any specific job position.
Many job seekers will have misconception like “more number of CV pages means more effective CV”. But actually, the effective CV means the CV that gives an impression to the employers, in the first look,that the candidate is perfectly matches to the job requirement in terms of both the experience and the skill set.
There are three items that you should focus while preparing your CV:
Normally when companies search for a profile in any job portal with thousands of CV database , they do search using the keywords ( technical and job oriented) that matches to the job requirement.
The company which is looking for a ” junior system admin in any UNIX administration experience of 2 years ” use common search keywords something like ” Sun Certified, Sun Solaris, Solaris Administrator, Solaris Admin, Linux, Experience on SendMail, DNS, NIS , webserver administration … ” .
If you submitted a CV using all/some of these keywords, your CV will appear in the search result. And again there might be some hundreds of CVs that are matching with the given keywords and the guy who is searching the CV may not be having so much patience and time to open all the CV’s to check the whole content, what he will simply do is check the title of the CV with matching title profile name , experience and qualification. So it is very important to you to title your CV carefully with you current role, experience and educational qualification.
B. Summary and Objective
Summary area should reflect what you are now that means your achievements , knowledge and experience in 80 to 100 words. Objective area is something what you want to achieve and learn from your new position in near future. There will be one managerial round during the interview process, where people will focus on this area of your CV.
So please make sure that you can explain this area more clearly if someone questions about it.
C. Job History
Job history should reflect your job responsibilities, for every past position , in two areas i.e. “technical skill” and “process oriented skill”. Technical skills are those that helps you to complete the Job and the process oriented skills are those that helps you to work on the technology with minimum human errors . To explain your “process oriented skills” you can use some of the industry standard keywords related to the job profile .e.g. “software development cycle, incident management, change management ..etc”.
Phase 2 : CV Submission
Organisations use various sources to find right people for the positions they are having in their organisation. And the most preferred source they use are external Job portals, Internal Job portals, Employee references, News Paper Ads and college campus recruitment. Now a days the most preferred source for candidate search is Job portals ( both external and internal portal).
If you are job seeker actively looking for a position in any specific technology area, you should do little home work to know the organisations that are recruiting people with your profile. And then submit your profiles for all the external job portals as well as companies websites.
If you are submitting your CV through an internal employee referral, it is always a good idea to include a cover letter along with your CV. That helps the employer to consider your CV in quick manner.
Phase 3 : CV Shortlisting
Once HR – recruitment team receive all the relevant profiles for the position they have announced, they will start initial screening for different things like
Is the profile already submitted ?
Is this profile has been rejected in past 6 months?
Is this profile having proper educational and job history?
If they satisfy with the results they will forward the CV to the technical team , for the technical screening and shortlist. Technical team will go through the CV in detail and then short list all relevant profiles for the job requirement.
Phase 4 : Scheduling the interview
During this phase, HR will call each shortlisted candidate and arrange for interview schedule, based on the availability. Please remember the best way to schedule the interview is immediate, if you ask HR to schedule the interview later, probably HR will book the slot for different person who may be equally qualified like but luck enough to fit to the position because of his immediate availability. Later HR may or may not come back to you for the interview schedule depending on the number positions available.
If you feel that you are not really ready for the interview, you can ask HR for the reasonable time to attend for the interview. But if the reason is something of laziness/negligence , you might be losing the opportunity.
Phase 5 : Interview Time
Interview could be either telephonic or personal depending on the location and your availability during the schedule.
During this phase, first there will preliminary technical round which will focus on your experience instead of your actual technical skills, if the interviewer feel that your experience valid and relevant to the position, them your profile will be forwarded for the second technical round.
During the second round, the interviewer will focus on your technical skills, and completely goes through your CV and asks questions related to each and every point you mentioned in the CV. It is very important for you, to be able to answer all the questions related to your CV contents. If you are successful for this round, then most of the MNC ( multinational companies) will send you for managerial round/ client round.
In third interview ( Client / managerial round) , the focus is on your process related skills and inter personal skills and they (Manager/Client) will also focus on your attitude related to team work, your stability in the current job and your career goals for next 3 to 5 years.
If you complete all these rounds successfully , you will be ready for the HR related discussion about remuneration, company policies …etc.
Phase 6 : HR interview
During this phase HR will ask for your employment details, certificates, current CTC ( Cost to company, that means your total gross salary per anum ) and expected CTC, Notice period and work location relocation information
If all this discussion goes fine, they will ask you to submit documents copies for background verification.
Phase 7 : Background Checks
Many companies will forward your documents to third patty agencies to perform the background checks about your past job experience and educational qualification. Agencies might call your old employer and managers to know about your details.
Once all the process completes successfully then the employers release offer of appointment to the candidate.
PS : Don’t forget to add your comments about your experience of recruitment.